Tips for Crafting Your Dream Wedding Guest List

Your wedding day is a momentous occasion, and one of the most critical decisions you’ll make is creating your guest list. It can be a challenging task, as you want to share your special day with those closest to you, while also being mindful of practicalities and budget constraints. We’ve explored some valuable tips to help you curate your wedding guest list, ensuring your celebration reflects your love and brings together the people who matter most.


  1. Define Your Vision

Begin by envisioning your ideal wedding day. Consider the atmosphere you want to create, whether it’s an intimate affair with just family and closest friends or a larger celebration with extended networks. This vision will serve as a guiding principle throughout the guest list creation process.

  1. Set a Budget

Determine your wedding budget early on, as it will significantly impact the size of your guest list. Allocate a reasonable portion for catering and per-head costs, and ensure you stay within your financial means to avoid any post-wedding regrets.

  1. Create Priority Lists

Start by listing immediate family members and closest friends — those without whom your wedding wouldn’t feel complete. Then, create additional priority tiers to include other important individuals. This structured approach will help you identify essential guests while still allowing flexibility for the final count.

  1. Consider Venue Capacity

Before finalizing your guest list, confirm the capacity of your chosen venue. Overcrowding can impact the overall experience, making it essential to balance your vision with practical constraints. Here at The Fennec, we have four different event spaces which hold from 30 people to 375 people.

  1. Be Mindful of Plus Ones

Decide early on whether you’ll be offering plus ones to single guests. While it’s a kind gesture, it can significantly increase the number of attendees. Generally, offering plus ones to guests in long-term relationships or those who won’t know many others is a thoughtful approach.

  1. Handle Family Dynamics Gracefully

Family dynamics can sometimes be tricky to navigate, but it’s essential to approach these situations with sensitivity. Communicate openly with your families about the guest list, and if necessary, establish boundaries to ensure your wedding day is a reflection of your love and values.

  1. Be Firm but Kind

As much as you’d love to invite everyone, remember that it’s okay to say no. While some may feel disappointed, true friends will understand and support your decision. Be respectful but firm in explaining your reasoning.


If you have questions, perhaps we can help you think through your particular situations and needs. The event specialists at The Fennec would be happy to help you think about options and how our spaces could accommodate your event. We are in the heart of downtown Birmingham next to Railroad Park and central to everything to help make your wedding a memorable event. Drop us a line. We’d love to chat with you.

1630 2nd Avenue South
Birmingham, Alabama 35233


Best Of AboutTown